It is possible to create rooming lists for each departure of an advanced tour.

Create a rooming list

  1. Edit a departure.
  2. Choose the Rooming list tab.
  3. Set the Advanced rooming list options (if necessary).
  4. Click the Filter button.

A rooming list for all rooms in all hotels has been created. The information about the date of birth, passport number and telephone number is available for each guest.

Advanced rooming list options

Using the filters above the rooming list it is possible to customize the rooming list output.

–  The Region filter – if a specific region is selected, the rooming list for all accommodation in this region will be displayed.
–  The Destination filter – if a specific destination is selected, the rooming list for all accommodation in this destination will be displayed.
–  The Accommodation object filter – if a specific accommodation object is selected, only the rooming list for units in this accommodation object will be displayed.
NOTE: Use this if you have more available hotels in a single advanced tour and wish to see the rooming list for a specific hotel.
–  The On hold check box – if this check box is checked, the rooming list will contain information from the reservations that are on hold as well. These reservations will be clearly marked in the rooming list.
–  The Note check box – if this check box is checked, the rooming list note entered on a reservation regarding the rooming list will be displayed next to each reservation.
–  The Show telephone check box – this option is checked by default, but we can uncheck it if we do not want that information to be displayed on our rooming list.
–  The Show changes from filter – if a date and time is defined in this filter, the rooming list will display change information since the provided date and time. All new reservations, cancelled reservations and other changes will be clearly marked.
NOTE: Use this if you send the rooming list for the same advanced tour to your suppliers on several occasions, so both you and they can easily compare the rooming lists and clearly see the changes.
–  The Language filter – defines a language in which the rooming list is to be generated.
–  The Reservation period between filter – if a specific period is selected, only the rooming list for reservations that have travel dates in this period will be displayed.
–  The Customer filter – if a specific customer is selected, only the rooming list for reservations with this customer will be displayed.
–  The Check in between filter – if a check in date is selected, only the rooming list for reservations with those check in date period will be displayed.
–  The Check out between filter – if a check out date is selected, only the rooming list for reservations with those check out date period will be displayed.
–  The Status filter – depending of the selected reservation statuses, only the rooming list for reservations in that statuses will be displayed.

NOTE: To filter the Rooming list, choose one of date filters to narrow the search and display requested information. 

Export a rooming list to PDF or Excel

  1. Create a rooming list.
  2. Click the Export to PDF or Export to Excel button.
    NOTE: Rooming list generated in Excel have more information displayed.