Supplier confirmations are used for reporting reservations to a supplier.
- Edit a reservation.
- In the Documents field find the Supplier confirmation label and click Create.
NOTE: This options is available depending on reservation status.
- The Creating document window will appear.
- Define parameters
Language – Select languages this document will be created in
Group documents per accommodation objects – If you have three hotel rooms booked in the same hotel on a same reservation and check this option, one confirmation with information about all three rooms will be displayed on the document. If you uncheck this option for the same situation, three confirmations will be created, one for each room.
Group by supplier – If you have three hotel rooms booked in different hotels, but with same supplier, on a same reservation and check this option, one supplier confirmation with information about all three rooms will be displayed on the document. If you uncheck this option for the same situation, three supplier confirmations will be created, one for each room.
NOTE: If selected, the Group documents per accommodation objects option will be automatically unselected
HINT: If you uncheck both upper options for the same situation, three supplier confirmations will be created, one for each room.
Show persons – Display persons names on voucher
Show number of persons – Display the number of persons on confirmation
Custom fields – Create one or more custom fields that will be displayed on the supplier confirmation
Show comment only – If selected, only the comment will be displayed on the document, instead of services from the reservation and the list of guests.
Comment – comment that will be displayed on the document
- Click Create button to create the offer or click Preview button to view it before creation in order to see how the document will look like.
Number of supplier confirmations created
Number of supplier confirmations created for each reservation depends on number of different accommodation on reservation. If there is only 1 accommodation then only 1 supplier confirmation will be created.
Supplier confirmations for additional services
If additional services have supplier different then accommodation then 1 supplier confirmation will be created for each supplier.
Supplier of a service can be defined when entering ad-hoc services on reservation or when defining price list of additional services (on travel product price list).
Group supplier confirmations
It is possible to create one supplier confirmation for more reservations. This is used, for example, when you want to send your supplier a list of all persons coming to his hotel in a certain month.
- Edit accommodation.
- Choose the Supplier confirmations tab.
- Choose the Group 2nd level tab.
- Click the New button above the grid with existing group supplier confirmatio.
- Check the reservations you need to add to the group supplier confirmation.
NOTE: All reservations for this accommodation are displayed in the grid. Use the filter above the grid to filter the reservations by travel dates.
- Click Create button.