In order to email a document: Choose Documents from the main menu. Choose the document type you wish to view. Use grid filters to find the appropriate document. Roll over the Email icon. Select the language of the document that you wish to attach. The Email window will appear. Enter Subject, Recipient (it will be[…]

All the documents in the system have their number displayed as prefix ordinal/year prefix – document’s prefix depending on the type ordinal – ordinal of the document within the same document type year – a year of the document creation The ordinal depends on the document type and every document type has its own counter.[…]

If the reservation’s currency is the same as the default currency of your Lemax system, then all the documents that include financial data will have the same currency. If the reservation’s currency is different than the default currency, documents created will have currency depending on the language: Document created in the default language will have[…]

Depending on reservation status, different document types are available for creation Inquiry Option Confirmed Canceled Unrealized Finished On hold Offer + + + + Supplier confirmation + + + + Pro forma invoice + + + Invoice + + Voucher + + Contract + + Supplier invoice + + + Specification + + Itinerary +[…]

To download more documents: Choose Documents tab from main menu. Choose the document type you wish to view. Use grid filters to find the appropriate document. Select documents you want to download. Select Group actions button above filter grid and choose Download documents. New window appears. You have to choose Language of the documents. Click[…]

To view a document: Choose Documents tab from main menu. Choose the document type you wish to view. Use grid filters to find the appropriate document. Click the PDF icon to view the document in your default language. NOTE: To view the document in other languages, roll over the PDF icon in the last column[…]

A specification is a document that groups services by each person and shows subtotal amount for each person Edit a reservation. In the Documents field find the Specification label and click Create. NOTE: This option is available depending on reservation status. The Creating document window will appear. Define parameters Document date – The date of[…]

Supplier confirmations are used for reporting reservations to a supplier. Edit a reservation. In the Documents field find the Supplier confirmation label and click Create. NOTE: This options is available depending on reservation status. The Creating document window will appear. Define parameters Language – Select languages this document will be created in Group documents per[…]

By adding custom fields on documents you can filter them by more parameters that are custom made. You will be able to define your own search parameters and find documents much easier. When putting a value in custom field, it will be shown on the document by itself. Open a reservation for editing. In the[…]

Supplier invoices are used for entering debts to a supplier. Edit a reservation. In the Documents field find the Supplier invoice label and click New. NOTE: This options is available depending on reservation status. The Creating document window will appear. Define parameters Supplier – If you open the drop down list you can see list[…]